Pricing
One price for your entire firm.
No per-user fees. No seat limits. No surprise costs. Connect your platform, get intelligence for everyone.
| Plan | Studio $ / mo | Popular Practice $ / mo | Firm $ / mo | Enterprise Custom |
|---|---|---|---|---|
| Platform Connections | ||||
| Project management platform connections | 1 | 1 | ∞ | ∞ |
| CRM integration (HubSpot, Salesforce) | ||||
| Dual adapter (Platform + CRM) | ||||
| Historical trend data window | 12 mo | 24 mo | 36 mo | Custom |
| Dashboard & Widgets | ||||
| Dashboard widgets | 16 | 16 | 16 | 16 |
| Dashboard customization | Basic | Full | Full | Full |
| Saved dashboard views | ||||
| Command palette search | ||||
| Intelligence Pages | ||||
| Revenue Intelligence | ||||
| Budget Intelligence | ||||
| Get started | Try | Try | Try | Contact |
Studio
For your entire firm, not per user
Single studios and small practices
Up to 25 people
$/month
- 1 platform connection
- 16 dashboard widgets + 9 intelligence pages
- Unlimited free client portals
- AI daily briefings
- Weekly Pulse publishing
Most popular
Practice
For your entire firm, not per user
Multi-department practices
Up to 75 people
$/month
- Everything in Studio
- Platform + CRM dual connection
- Pipeline Intelligence with Deal Health Scores
- Revenue Outlook with PM overrides
- Custom KPI builder
Firm
For your entire firm, not per user
Full firms with multiple teams
Up to 150 people
$/month
- Everything in Practice
- Custom portal domain
- Access & Permissions with role management
- Utilization target configuration
- AI chat (coming soon)
Enterprise
For national and regional firms
Multi-office firms
150+ employees
Custom
- Everything in Firm
- Multi-office data scoping
- SSO / SAML
- Dedicated account manager
- Custom SLA
Flat vs per-user
Per-user pricing isn't cheaper.
Run the math against the three most common per-user alternatives. ProLens stays flat. Per-user tools grow with every hire.
Live math
See how ProLens compares to per-user pricing.
| Cost | Studio | Practice | Firm | Enterprise | Deltek | Power BI | Factor AE |
|---|---|---|---|---|---|---|---|
| Monthly | Max 25 | $599 | $999 | Custom | $3,750 | $8,500 | $1,500 |
| Annual | Upgrade | $7,188 | $11,988 | Custom | $45,000 | $102,000 | $18,000 |
ProLens columns stay flat as your firm grows, until you outgrow a tier — Studio supports up to 25 active team members, Practice up to 75, Firm up to 150, and Enterprise scales beyond that. The competitor columns keep climbing linearly with every hire.
Seat counting
How your tier limit actually works.
Active users from your connected platform, inactive accounts, dashboard-only viewers. Here's exactly what counts and what doesn't.
We count active users from your connected platform — anyone marked as an active employee or team member in your PSA, CRM, or project management system. Inactive, archived, or deactivated accounts are not counted. This is read directly from your platform's data, so there's nothing to configure.
Justify the spend
Estimate the return.
The framework matters more than the exact number. Plug in your firm size and billing volume and see what a normal DSO improvement looks like in dollars.
ROI Calculator
What does ProLens give your firm back?
Rough framework, not a quote. Adjust to fit your numbers.
Projected Impact
Recommended tier: Practice
$599/month · $5,988/year (billed annually)
- Annual Value
- $311,045
- Payback Period
- ~8 days
- Net Annual ROI
- +$305,057
- Cost per person / month
- $12
Combined savings from collections, utilization, and time recovery
Days until ProLens pays for itself
Value delivered beyond the subscription cost
Less than a team lunch
▸See how we calculate this
Collections improvement: $14,795/year (15-day DSO reduction on your billing volume)
Utilization recovery: $202,500/year (1.5% improvement across 50 staff at $150/hr)
PM time savings: $93,750/year (5 PMs × 3 hours/week recaptured)
Based on Deltek Clarity industry benchmarks and conservative improvement estimates. Your actual results will vary based on current processes, team engagement, and client mix.
For context
- Deltek Vantagepoint 5-year TCO for a 50-person firm: $382,000
- ProLens Firm tier for the same period: $49,920 over 5 years (annual billing)
- That is 13% of the Deltek ecosystem cost, with AI insights and free unlimited client portals included.
Based on Deltek Clarity, ITQlick, and published partner rates, 2025-2026
FAQ
The questions principals ask first.
Yes. Every plan covers your entire firm. Whether you have 10 people or 150, the price is the same. Every team member gets full access (within their role permissions). There are no seat limits, no per-user add-ons, and no overage charges.
The math behind ProLens
What the flat fee is buying you.
Three numbers from independent A/E benchmarks. ProLens is built around all three.
5-10
hours saved
per PM per week
AI briefings and automated Weekly Pulse replace manual status reporting.
73
days DSO
average reduction
Client portal invoice visibility accelerates payment.
$120K
more revenue
per employee, annually
AI-adopting firms outperform peers by $120K per employee annually (Monograph 2026 Benchmarks).